Project Charter

 

1.     PROJECT GOALS

Sustain volunteers and GleanSlo will work together to create a backyard-harvesting program. Our goals are to implement a sustainable collection of produce from residence yards in the San Luis Obispo Community. We hope to design a system that easily facilitates GleanSlo in setting up local neighborhoods gleans. In addition, we will establish lasting relationships with residents, GleanSlo and sustain. At the end of our project we hope to have created a efficient, time manageable method for implementing and carrying out gleans in San Luis Obispo neighborhoods.  As well as creating lasting relationships and donations from residents to GleanSlo.



2.     DELIVERABLES

Sustain Studens and GleanSlo hope to have acomplisehd by the end of the project
• 1 of neighborhood gleans to thest the method
• 20 lbs of produce donated to the Food Bank Collation
• We will update our progress on our website
• An efficient method for setting up neighborhood gleans



3.     SCOPE DEFINITION

Sustain Students hope to be able to create a long lasting process for neighborhood gleans. We hope to refine this process by having at least three neighborhood-gleaning days in neighborhoods in San Luis Obispo. We hope to create days where people can come drop off their extra fruit. Our process will focus on publicity of the event. We want to collect unused fruit on trees and donate it to the food bank. We hope through handing out fliers and publicizing in the newspaper we can get residence to donate fruit. We will have one central drop of location where fruit can be left. We will also create a back up plan to glean if fruit is not donated.

We also want to try and implement system where individual residents can glean their own produce and donate it to a set location throughout the year. This idea hypothetically would be on going but might consist of a separate project then what sustain students can accomplish in two quarters.
The project will include: Sustain volunteers (Julianna, Kelton, Janet, Cecily, Regina) and GleanSlo during the winter an spring of 2013



 

4.     PROJECT MILESTONES

First Glean
1. February 4-22: fliers for our first glean will be made
2. February 4-15: sustain students as well as GleanSlo will have scoped out different neighborhoods to include in their first glean.
3. February 22: sustain student’s will had out fliers to designated neighborhoods. Other volunteers determined my GleanSlo will hand out more fliers.
4. February 22-2: sustain students will make poster for the evetn
5. March 2: first neighborhoods glean! We will have a drop of location and house pickups.
6. March 2- Onward: our backyard harvest process will be refined and other glean will be set up



 

5.     ASSUMPTIONS, CONSTRAINTS, DEPENDENCIES, & CONTEXT

GleanSlo currently works to glean farms, fields and orchards. They donate their collections to the Food Bank Coalition is San Luis Obispo California. The gleaning process relies on a number of volunteer that give their time to collect. They respond to email notices and provide their own transportation to these events.
GleanSlo focuses on large-scale operations as apposed to smaller scale gleans to be more efficient in the amount of produce they can donate. With the limited number of organizers and volunteer GleanSlo tries be the most efficient they can be.

Previously GleanSlo tried to enact neighborhood gleans. This program had great values and incentives. They wanted to collected produce that was going to waste in people’s yards and donate it to the food bank. Due to GleanSlo being a small non profit organization they couldn’t keep this program running. It became more efficient to glean at farms, fields and orchard. GleanSlo would greatly appreciate support in restarting up a neighborhood gleans

GleanSlo is still very interested in supporting neighborhood gleans. They would greatly enjoy support and organization in setting up these gleans. Sustain students are very interested in working with GleanSlo to set up this program. The goal of this project would be to create a backyard harvest-gleaning program. This would allow gleaning to occur in neighborhoods where some residents don’t use all the produce they have growing in their yard. The produce would be donated to the Food Bank coalition or other non-profit agencies. In addition sustain and GleanSlo can work together to create an efficient backyard harvest program.

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The procedure for backyard harvest will be recorded on our website. We will do an after action review with our community partner after we return from break. This will allow for reflection time by all parties. Kelton and Julianna will do their own after action reviews before meeting with our community partner. We will answer the questions what was planned? What actually happened? Why did it happen? What can we do next time? This will be a way for us to record the process and to reflect upon it. 

   

6.     RELATED DOCUMENTS

Budget: Will need to purchase paper bags. We will use the materials GleanSlo’s has during gleans. We will add items to our budget as they come up.



7.     PROJECT ORGANIZATIONAL STRUCTURE

Identify the key stakeholders and team members by function, name and role.

Function Name Project Assignment
Arvin, Julianna
Shields, Kelton
Sanchez, Cecily
Hurley, Regina
Wu, Janet
 
 

8.     PROJECT AUTHORIZATION
Approved by:
Julianna, Kelton, Regina, Cecily, Janet Sustain Volunteers Date

 
Approved Jeanine

GleanSlo Date